eBOL Compliance Checklist (US Trucking)

Use this checklist to validate whether AttuneLogic BOL/eBOL behavior is production-ready and audit-ready for US trucking operations.

How To Use

• Mark each item as Pass, Partial, or Fail.
• Add evidence links (ticket, test run, screenshot, policy doc) for every Pass.
• Treat Fail items in Legal, Signature Evidence, and Hazmat as release blockers.

Current Assessment Snapshot (As of 2026-02-13)

This prefill is based on current code behavior in attunelogic-api and attunelogic-mobile and is not legal advice.

Area	Status	Evidence In Code	Key Gap
1) Legal And Policy Baseline	Fail	No legal-policy artifacts enforced in product flow	Counsel-reviewed UCC/E-SIGN/UETA policy package not documented in product docs
2) Core BOL Data Requirements	Partial	Leg/job models and media links exist; timestamps and references exist in multiple places	Structured BOL record schema/versioning is not centralized as a legal document object
3) Signature And eSignature Evidence	Partial	Signature capture and media save exist in mobile flow	No explicit consent step, no tamper-evident hash chain/immutable signature envelope
4) Workflow Enforcement And Exception Handling	Partial	BOL/POD status gating + override reason + exception logging implemented	Upload-only and signature-task gates can conflict; auto-complete is default-off
5) Hazmat And Special Cargo	Fail	No clear hazmat-specific BOL validation flow identified	49 CFR-specific required fields/validation not codified here
6) Security, Access Control, And Privacy	Partial	Upload/download endpoints require auth; many routes use tenant checks	GET /media route lacks tenant scope enforcement in current controller path
7) Retention, Retrieval, And Audit Operations	Partial	Historical media can be fetched, and status/exception history exists	Formal retention/legal-hold/export package policy not yet defined in checklist evidence
8) Interoperability And Data Portability	Partial	API/media contracts and preview/download flows exist	No explicit migration plan for legacy malformed metadata records in checklist evidence
9) QA And Release Evidence	Partial	QA matrix templates and manual testing patterns exist	Need formal negative/regression evidence pack tied to eBOL checklist items
10) Go/No-Go (Current)	No-Go	Critical sections 1 and 5 are currently Fail	Legal/hazmat critical controls must be resolved before full compliance claim

Key Evidence References

• Status gating and override paths: attunelogic-api/src/controllers/legs/updateStatus.js
• Media upload and task auto-complete hook: attunelogic-api/src/controllers/media.js
• Media upload auto-complete defaults: attunelogic-api/src/services/config/default-configs/task.js
• Auto-complete behavior implementation: attunelogic-api/src/services/tasks/task-auto-complete.service.js
• Driver gate requiring signature tasks: attunelogic-mobile/components/Driver/driverLoadWorkflow.ts
• Signature capture UX: attunelogic-mobile/components/Driver/driver-load-actions/SignatureModal.jsx
• Media API route protections: attunelogic-api/src/routes/api/v1/media.js

Immediate Priority Actions

1. Add explicit e-sign consent + signer attestation text in signature flow.
2. Add tamper-evident signature evidence metadata (hash, signer context, immutable event linking).
3. Resolve BOL dual-gate behavior by clearly choosing policy (upload-only vs signature-required) per tenant config.
4. Enforce tenant scoping on all media list/read paths (especially GET /media).
5. Add documented hazmat-required field validation path for applicable loads.

1) Legal And Policy Baseline

• UCC Article 7 document-of-title treatment has been reviewed with counsel for your operating model.
• E-SIGN and UETA enforceability assumptions are documented for all eBOL signature flows.
• Carrier/shipper contract language for eBOL acceptance is documented and current.
• State-specific exceptions (if any) are tracked and mapped to affected tenants.
• Internal policy defines when paper BOL fallback is required.

2) Core BOL Data Requirements

• BOL record captures shipper, consignee, carrier, and pickup/delivery locations.
• BOL record captures commodity details, quantities, weight, and units.
• Reference numbers are captured (BOL number and optional PO/PRO where applicable).
• Date/time stamps exist for creation, upload, and acceptance events.
• Data model supports corrections/versioning without destroying original records.

3) Signature And eSignature Evidence

• Signature flow captures signer name, role/context (shipper/receiver), and timestamp.
• Signature event is attributable to an authenticated actor and device/session context.
• Signature payload and linked BOL file are tamper-evident (hash or immutable audit linkage).
• Signature capture includes explicit intent/consent UX (for legal enforceability).
• Audit trail stores who signed, what was signed, and when, with immutable history.

4) Workflow Enforcement And Exception Handling

• Status transition rules enforce required BOL presence for pickup completion.
• Status transition rules enforce required POD presence for delivery completion.
• Override path requires reason and is captured in exception history.
• Required signature tasks are clearly differentiated from document-upload-only checks.
• Auto-complete behavior for BOL/POD tasks is explicitly configured and documented.

5) Hazmat And Special Cargo (If Applicable)

• Hazmat loads follow 49 CFR shipping paper requirements and retention expectations.
• Emergency response and hazmat descriptor fields are present when required.
• Hazmat validation prevents progression when required fields are missing.
• Special handling codes/notes are retained with the same audit guarantees as BOL.

6) Security, Access Control, And Privacy

• BOL/POD media access is tenant-scoped and role-authorized.
• File upload controls validate file type/size and reject disallowed content.
• Download URLs do not expose unauthorized tenant data.
• Sensitive document access and changes are logged for forensic review.
• Data-at-rest and in-transit protection for BOL artifacts is documented.

7) Retention, Retrieval, And Audit Operations

• Retention schedule is defined for BOL/eBOL records by customer/legal requirements.
• Archive/retrieval process can restore historical BOL records reliably.
• Export package supports dispute/audit needs (document + metadata + signature trail).
• Deletion policy honors legal hold requirements and multi-tenant boundaries.
• Support runbook includes step-by-step BOL trace for incident response.

8) Interoperability And Data Portability

• BOL record can be rendered in a human-readable format from stored data.
• API contract for media and status transitions is versioned and backward compatible.
• External integrations (if used) preserve BOL metadata and signature references.
• Migration plan exists for legacy records with incomplete metadata.

9) QA And Release Evidence

• Manual QA covers upload, preview, replacement, and status gating flows.
• Negative tests cover missing BOL/POD, failed upload, and offline/retry behavior.
• Regression tests cover legacy workflows and existing tenant configurations.
• Logs/metrics confirm no silent failures in media upload and task state sync.
• Release decision includes known risks, mitigations, and owner signoff.

10) Go/No-Go Rubric

• Go: All Legal, Signature, and Hazmat-critical items pass; remaining gaps are low-risk with owners.
• Go With Risks: No critical legal/safety failures, but medium-risk gaps have approved mitigations.
• No-Go: Any unresolved critical legal, signature-evidence, hazmat, or access-control failure.

11) Phase Gates And Exit Criteria

Phase 1: Stable Launch (Current-Flow Plus Clarity)

Objective: Remove dual blocker ambiguity and stabilize driver flow.

• Single canonical blocker policy is active (API media gate for loaded/delivered).
• Mobile does not hard-block status with a second independent signature gate.
• Metrics are emitted for:
  • missing-required-doc prompt/block
  • override used
  • status transition success
• Pilot QA confirms no duplicate BOL blocker prompts across core scenarios.

Exit decision target: Go with risks

Phase 2: Compliance Foundation

Objective: Improve enforceability and security posture without major workflow disruption.

• Signature flow includes explicit consent/intent language and attribution context.
• Media access paths are tenant-scoped and validated (including list/read endpoints).
• BOL evidence envelope is documented (who/when/what linked to status transitions).
• Retention and override policy docs are published and reviewed internally.

Exit decision target: Go with risks trending to Go

Phase 3: Advanced Compliance

Objective: Reach strong audit/legal readiness for broader compliance claims.

• Tamper-evident evidence chain is implemented for BOL/signature linkage.
• Versioned BOL lifecycle supports corrected/amended records with immutable history.
• Hazmat-required controls are implemented for applicable tenants/workflows.
• Audit export package supports dispute workflows (artifact + metadata + events).

Exit decision target: Go

Evidence Log

Item	Status	Evidence	Owner	Notes
Example: 4.1	Pass	QA run #123, screenshot link	@owner	BOL gate blocks correctly